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Construction management for Australian builders

Built by Builders, for Builders. The end-to-end OS that gives you your time back.

One workspace from the first sketch to the final claim: AI take-offs that price themselves, a finance centre that guards your margin, and a site view your supervisors actually use.

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  • No credit card
  • Workspace ready in under a business day
  • Your rate book, your margins

Trusted by construction professionals across Australia.

  • Live Xero sync
  • GST & progress claims built in
  • Readable in full sun, on site
  • Made in Melbourne by working builders

The accounting gap

Xero was built for accountants. BuiltOS was built for Builders.

A general ledger tells you what you spent. It can't tell you which stage on which site is eating your margin. BuiltOS bridges that gap by linking your live bank feeds directly to project cost centres — so every transaction is allocated, reconciled and measured against the budget the day it clears.

“Directly reconcile every nail, board, and hour against your site budget in real-time.”
  • Every bank line lands against a job and a cost centre — not just a chart-of-accounts code.
  • Budget vs actual moves the moment money moves, so overruns show up in days, not at BAS time.
  • Two-way Xero sync keeps your accountant happy while the site view stays builder-first.

Four unfair advantages

The parts of the job software never did for you.

Not another job-tracker. These four engines run in the background of every BuiltOS workspace.

01

AI Vision Takeoff

Drag, drop, and estimate. Plans to BOQ in minutes.

02

Margin Guard CFO

Automatic alerts when a stage starts to bleed profit.

03

Ripple-Effect Scheduler

Move one date, notify your entire supply chain instantly.

04

Organic Learning

A system that gets smarter with every invoice you process.

Automated booking engine

Stop making a dozen phone calls just to book a tiler.

The Smart Booking Loop turns your schedule into the booking system. Every trade and supplier is requested, confirmed and locked into the program without you leaving the Gantt — and without a single voicemail.

  1. 01

    Send from the schedule

    Pick the task, pick the trade or supplier, click once. BuiltOS sends a booking request straight from your project schedule — no phone tag.

  2. 02

    Trades confirm on a link

    Your tiler gets a secure link on their phone: confirm the date in one tap, or propose a new one. No app to download, no login.

  3. 03

    Schedule updates itself

    Once confirmed, BuiltOS updates your live schedule, ripples the change to dependent trades and notifies you of the confirmation.

AI insights

Your Daily Site Pulse. A CFO and a site manager in your inbox before the first coffee.

Every morning BuiltOS reads your schedule, your bank feed and your claims, then hands you three or four plain-English suggestions: where to pull a trade forward, which stage is starting to bleed, and what to chase so the month stays cash positive — all tuned to protect your 20% margin.

  • Efficiency moves ranked by dollars saved
  • Margin alerts before a stage overruns
  • Overdue claims and bills to chase today
  • Auto-refreshed daily, re-run any time
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Client experience

Built to Impress Your Clients.

Automated Client Portal. Site diary photos and stage updates flow automatically from your supervisor's phone to your client's — the same day, every day. No Friday email round-up, no "how's it going?" texts. Just the most transparent builder they've ever worked with.

  • Stage updates and progress photos publish to the portal the moment the diary is saved
  • Clients see what's next, what's approved and what's been paid — without calling you
  • Variations, claims and documents all live in one branded place under your logo

Quality & compliance

Zero-Friction Quality Control.

Quality on site shouldn't mean a clipboard, a group chat and a Saturday of follow-ups. Two tools your supervisors will actually reach for.

Defect-to-Dispatch

“Snap a photo, notify the trade, fix the issue.”

Integrated rectification management: every defect is photographed, assigned and chased from one list, with the trade's fix photo closing the loop before handover.

Site IQ Expert

“A live AI expert on the NCC and Australian Standards in every supervisor's pocket.”

Ask about set-downs, step heights, fire separation or waterproofing and get a clause-cited answer on site — before the inspector does.

Profit protection

Instant Variation Signing.

“Stop losing money on handshake deals.”

Digital variation drafting and signing on the spot. Price the change from your rate book while you're standing in the kitchen, hand the client your phone to sign, and the variation is approved, filed and invoiced before you're back in the ute.

  • Draft from the schedule or the site diary — categorised lines, GST and margin applied automatically
  • Signed approval with name, time and signature stored against the job — no more 'we never agreed to that'
  • Approved variations flow straight to invoicing, cashflow and Xero

The full-spectrum Builder OS

Three disciplines. One operating system.

Pricing, site and money — the three places builders lose their evenings. Each is a first-class part of BuiltOS, not a bolt-on, and they all share the same jobs, trades and numbers.

Smart Estimating

From first sketch to a signed quote in an afternoon.

  • AI Vision Takeoff — plan sets to a priced BOQ in minutes
  • Your own rate book, cost centres and locked margin on every line
  • Branded quotes with online acceptance and an automatic deposit invoice
  • Revision detection files every new plan set against the job
  • Organic learning: every processed invoice sharpens the next estimate

Intelligent Site Ops

The site runs from a phone your supervisors actually use.

  • Ripple-effect scheduler with the Smart Booking Loop for trades and suppliers
  • Site diary with photos that publish straight to the client portal
  • Defect-to-Dispatch rectification management
  • Site IQ Expert — clause-cited NCC and Australian Standards answers
  • Daily Site Pulse: AI suggestions ranked by dollars saved

Pro Financials

A finance centre that guards your 20% margin every day.

  • Live two-way Xero sync with bank feeds mapped to job cost centres
  • Margin Guard alerts before a stage starts to bleed
  • Progress claims, variation invoices and credit notes in a boutique layout
  • Instant variation signing that flows straight to invoicing
  • Supplier bill inbox, PO matching and live cashflow

How it works

Plans in. Profitable job out.

  1. 01

    Drop your plans

    PDF sets, sketches or a whole folder. Revisions are detected and filed automatically.

  2. 02

    Review BOQ & margin

    Check quantities, apply your rates, lock the margin and send a branded quote in one click.

  3. 03

    Run the job from site

    Schedules, diaries, claims and rectifications — all from your phone, all in sync with Xero.

The only tool you need

BuiltOS: The only tool you need to run an elite building company.

Get your evenings back. Tell us about your organisation and we'll set up a BuiltOS workspace tuned to how you build — typically within a business day.

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